Introduction

What are you going to do

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with daily office operations. The ideal candidate will manage a variety of administrative tasks to ensure the smooth and efficient running of the office. This role requires excellent communication skills, a strong work ethic, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
Maintain electronic and physical filing systems
Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors
Assist in the preparation of regularly scheduled reports
Order office supplies and maintain inventory levels
Handle incoming calls, emails, and other communications professionally and promptly
Greet and assist visitors in a courteous manner
Update and maintain office policies and procedures
Perform data entry and maintain databases
Support other departments as needed with administrative tasks

Essential skills and knowledge

Proven experience as an administrative assistant or in a similar role
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong organizational and time-management skills
Ability to prioritize tasks and work independently
Attention to detail and problem-solving skills
High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus