Project Coordinators are essential roles found in a wide range of companies and industries, offering an interesting career path for those with great organisational skills. We’ll delve into the job profile of project coordinators, outlining their responsibilities, and highlighting the necessary qualifications and skills needed to embark on a career as a project coordinator.
Apply now for a job as a Project Coordinator!
Project Contract Executive
Expertise: Embedded Software
Experience: 2 years
Manage change orders and variation claims from subcontractors and prepare change orders/variation claims for submission to the client. Collaborate with project teams and various disciplines (Engineering, Construction, Procurement, Subcontractors, etc.) to coordinate timely contract price adjustments/claims, including conducting internal reviews and obtaining approvals. Handle full-spectrum subcontracting works, including measurement/bill of quantities, cost-plus, and adjustable items as per claim requirements. Ensure all POs, WOs, and payments flow from procurement and subcontractor teams into the project cost code system. Prepare tender and subcontract documents, including bid/subcontract checklists, evaluation, and summaries. Incorporate main contract terms, project specifications, and requirements into bid and subcontract documents. Monitor, review, and verify subcontractor milestone/progress claims and invoices, ensuring timely coordination with cost control/finance departments for payment processing. Administer and manage subcontractor agreements, issue work orders, and organize meetings (e.g., kick-off meetings) with subcontractors. Maintain and manage subcontractor performance securities. Handle day-to-day contractual correspondence, including drafting and tracking incoming/outgoing contractual letters. Ensure subcontracting work complies with financial guidelines and stays within the allocated budget. Finalize project final accounts settlement with subcontractors and manage project close-out. Participate in monthly cost reviews and manage warranty/defect claims as necessary. Interface with cost control, procurement, and other departments during project meetings. Perform ad hoc assignments as required.Requirements: Minimum diploma in any engineering discipline. Minimum 3 years of experience in contract administration. Familiarity with offshore platforms, modules, FPSOs, jackets, and onshore petrochemical plants (added advantage).Brunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Shahidan Yusof - R1658969
Senior Project Engineer
Expertise: Embedded Software
Experience: 4 years
As a Senior Project Engineer you take the lead in the technical work preparation for product development, studies, tenders and commercial projects.You will assist the project manager and lead a team of engineers to execute the project. In this role you will be the single point of contact for the technical interface with the Client and subcontractors.Responsibilities: Your daily tasks and responsibilities include the following: Leading at team of enthusiastic engineering professionals. Perform engineering, technical project preparation and execution support of offshore projects, i.e. heavy lift installation projects. Assist project manager with project based logistics, procurement and subcontracting. Develop and maintain good relationships with Clients and Subcontractors. Liaise with internal stakeholders to identify and mobilize project equipment. Develop execution methods for offshore projects, selection of required equipment, concept and detail design of lifting arrangements etc. Planning, coordination and control of assigned work and definition of required resources and competences for own people and subcontractors. Review and organize reviews of internal and external deliverables (drawings, reports and procedures). Perform technical management of subcontractors from specification to completion of function test of equipment and hand-over to user. Providing inputs to planning team to prepare and maintain Project schedule.Who will you work with?The Senior Project Engineer is member of the Technology Department, working closely with the Project Manager. You will lead a team engineers in various disciplines and actively liaise with colleagues in other departments and offices, like procurement, fabrication, operations, logisticsRequirements: A Bachelor and/or Masters degree in Offshore Engineering, Civil Engineering, Mechanical Engineering or Similar. Minimum 8 year experience in engineering, project preparation and execution of offshore projects. Experience working offshore is mandatory. A good understanding of offshore assets and equipment capabilities in order to win, prepare and execute offshore projects. Familiar with the offshore oil & gas and renewables business. Pragmatic and solution oriented. Supervisory and coaching skills to provide guidance to less experienced engineers. The ambition to work (temporarily) offshore on our vessels, yards, overseas or in our other offices.
Contract Specialist
Location: Singapore
Branche: Conventional Energy
Expertise: Legal
Experience: 2 years
Position Overview:We are seeking a skilled and experienced Contracts Specialist with a strong background in FPSO (Floating Production Storage and Offloading) projects. The ideal candidate will be responsible for managing the entire contract lifecycle, including pre-award, award, and post-award activities. This role requires expertise in negotiating, drafting, and administering contracts, ensuring compliance with legal and industry standards, and mitigating risks across high-value offshore projects. Key Responsibilities: Contract Management: Draft, review, negotiate, and administer contracts, including EPCIC (Engineering, Procurement, Construction, Installation, and Commissioning) contracts, subcontracts, and supplier agreements. Ensure contracts comply with applicable laws, regulations, and company policies. Monitor contract performance to ensure obligations are met and risks are mitigated. Negotiations: Lead contract negotiations with clients, subcontractors, and suppliers to secure favorable terms and conditions. Resolve disputes and claims effectively while maintaining strong stakeholder relationships. Risk Management: Identify, analyze, and mitigate contractual risks during the project lifecycle. Work closely with the legal and project management teams to address potential liabilities and implement solutions. Post-Award Administration: Manage variation orders, change requests, and extensions of time. Oversee claims preparation, defense, and resolution processes. Ensure accurate documentation and compliance with contract deliverables and milestones. Collaboration & Coordination: Coordinate with internal departments, including legal, procurement, finance, and project management teams, to ensure seamless execution of contractual obligations. Provide guidance to project teams on contract terms, obligations, and risk exposure. Reporting: Prepare and maintain contract summaries, trackers, and reports for management review. Track key performance indicators (KPIs) related to contract management and compliance.
Lead Quantity Surveyor
Expertise: Embedded Software
Experience: 3 years
To lead Project's quantity surveyors team with integrity, supporting the project organization as a subject matter expert for quantity surveying, This role to be perform assigned project Quantity Surveying activities with administrative post-subcontracts (Block-K) documents (e.g. Major Fabrication Subcontracts Agreement and Related Exhibits A-J) with accountability.Key Accountabilities Incorporating best practices in quantity surveying policies as well as considering project-specific needs to ensure reasonable standardization of quantity surveying practices across projects. Plan, select, recruit, train, deploy, develop, and manage the careers of Quantity Surveying Section team members to the satisfaction of project requirements, ensuring qualified resources are always provided on time to maintain project performance. Communicate with Project Controls managers to ensure quantity surveying related issues are properly supported and pipelined for resolution to streamline and debottleneck project execution. Ensure contractual terms and conditions are properly followed and the project gross margin is protected. Guide quantity surveyors and act as specialists on quantity surveying towards the organization to guarantee clarity on contracts quoting, approval, administration, and claim management. Commercial and non-commercial negotiations are conducted in diligent, compliant, and transparent manner, driving the lowest total cost of ownership through the project lifecycle (proposal, EPCCI, operations and decommissioning). Observe basic Subcontracts agreement’s core points of General costs and Remeasurement costs and it’s mechanism. Thoroughly understand of the “Method of Measurement”, Overall Pricing Schedule or Schedule of rates (SOR) and Support services unit rates as per Contracts Agreement Exhibit-E guidelines. Ensure to determine of Base scopes and additional scopes. In depth knowledge on Excel formulas such as Pivot table, V-Lookup, Concatenate, $sign freeze in column & rows and its mechanism, including error reading and understand of the formatted documents from Subcontractor in a easiest and efficient way of computations. Close coordination with Construction, Engineering, Planning and Quality team to update actual progress status and identify potential change works and understand it’s root cause of change. Update on SI-Log / COR or CR, CO-Log and monitoring change work completion status Update on a timely manner and periodical distribute to PMT liaising with Snr. Lead QS. Verify Remeasurement Quantities submitted by subcontractor as guided by method of measurement in contracts and liaising with Project Lead QS using Standard format as per Subcontracts Agreement. Verify reimbursable or Cost-Plus documents (Chinese, Portuguese, other) submitted by subcontractor and update to Project Lead QS of the outcome and notify immediately if any discrepancies found. Verify Custom clearance documents (Chinese, Portuguese, other) submitted by subcontractor and update to project Snr. Lead QS of the outcome and notify immediately if any discrepancies found in cost and inappropriate documents found. Assess cost of the T&M works and timesheet verifications liaising with subcontractor’s counterpart to finalize the appropriate cost impact. Material reconciliation against with free issued (MFE) materials and As built quantities and identify the gap, if found over issued the relevant cost to be back charged to subcontractor Assist the project Snr. Lead QS for Final Closure accounts and safe keep Project Data in appropriate J-Drive folder / Share points as directed by the head of the department.Qualifications Bachelor of Engineering Degree, Engineering Diploma, Marine Degree / Diploma Graduates or Oil & Gas related Minimum 5-8 of Experiences in Oil & Gas especially FPSO shipbuilding or Shipyard experiences.Brunel International S.E.A Pte. LtdUEN No: 199603098REA License No: 16S8067Shinu Alexander: R1657042
Architectural Lead
Expertise: Embedded Software
Experience: 5 years
Lead the Architectural and Insulation team for fabrication, installation, and mechanical completion (MC) as per project requirements. Act as the construction lead for Architectural and Insulation works. Coordinate with Engineering, Procurement, QA/QC, and Commissioning teams to ensure seamless execution. Evaluate, finalize, and manage subcontractors for fabrication and installation activities. Assign tasks and manage Architectural and Insulation Project Management Teams (PMTs). Guide subcontractors to achieve fabrication, installation, and sub-system/area completion targets. Collaborate with other disciplines to prioritize construction sequences and expedite system handovers. Resolve interface issues with Engineering, Construction, and vendors. Monitor daily work activities to ensure compliance with project specifications. Develop quantifiable benchmarks (e.g., KPIs) to ensure clarity of scope and completion goals. Plan and control production activities, coordinate with subcontractors, and address outstanding tasks during weekly progress meetings. Review drawings and assess installation and construction feasibilities. Coordinate the preparation of Risk Assessments and Method Statements for Architectural and Insulation activities. Promote and enforce safe work practices among team members and workers. Identify and resolve project team conflicts and manage project scope changes proactively. Address expected faults and defects in a timely manner.Job Requirements: Minimum Diploma in any engineering discipline. Minimum of 10 years of experience in Architectural and Insulation works. Experience in EPC projects for Oil & Gas, HVDC/HVAC Offshore Renewables, and Systems. Strong leadership skills and the ability to manage subcontractors and multidisciplinary teams effectively. Proficient in computer applications.Brunel International S.E.A Pte. Ltd.UEN No: 199603098REA License No: 16S8067Shahidan Yusof - R1658969
Contract Manager
Location: Singapore
Branche: Conventional Energy
Expertise: Legal
Experience: 4 years
Manage all the variation claims with Client and coordinate with JV partner andinternal stakeholders including preparation of documentation, substantiation asper contract requirements, timely submission, meeting coordination and followup till the conclusion of each variation/ claim. Manage change order/ variation claim from subcontractors and preparechange order/ in support of variation order claims to client, and keeping trackof all change orders Work closely with Project teams/ various disciplines (Engineering,Construction, Procurement, Subcontractors, etc.) and coordinate the timelycontract price adjustment/ claims including internal reviews/ approvals Manage full spectrum of respective subcontracting works, measurement/ bill ofquantities, cost plus and adjustable items as per claim requirements. Prepare tender/ subcontract document, bid/ subcontract checklist and preparebid/subcontract evaluation and summary Ensure main contract terms, project specification and requirements areincorporated in the bid documents and subcontract document Monitor, review and check subcontractors' milestone/progress claims andinvoice on timely manner, and coordination with internal cost control/ financedepartment for payment processing Manage/ administer the subcontracts with subcontractors Issue work order Organise kick off meeting and other ad-hoc meetings with subcontractors Handle and maintain performance securities with subcontractors Manage day to day contractual correspondences with subcontracts includingcontractual letters preparation and tracking of incoming/outgoing letters Procure all subcontracting work within budget and in accordance to complyfinancial guideline Monitor subcontracting cost and ensure within allocated budget Subcontract close out / settlement of contractual disputes related tosubcontracts, final accounting, completion certificate, etc. Participate in monthly cost review, if required. Manage warranty/ defect claimsif any. Participate in Project meetings, interface with cost control, procurement andothers. Ad hoc assignment
Quality Data Clerk/ Document Controller
Location: Singapore
Branche: Conventional Energy
Expertise: Quality Management
Experience: 3 years
The Construction Quality Data Clerk is assigned to Construction Yard, reports to Construction Quality Manager and is responsible for: Supporting and liaising with Construction Quality Manager for Quality KPI and tracking Construction Quality documentation readiness Database management (input, analysis and output) related to project Construction Quality data Contribute to the Construction Quality Department software developments Coordinate project final documentation completion. Role Contribution In order to create a safe working project culture, candidate is expected to adhere to the HSSE plan and support its implementation and promotion. In order to meet Project Quality requirements and timely delivery, candidate is expected to: Adhere to Quality Rules and support their promotion, Interface with internal stakeholders (Construction and Completion team, Supply Chain, Quality Assurance)
QC Document Controller
Branche: Engineering & Design
Expertise: Back Office & Administrations
Experience: 3 years
Responsibilites:The Construction Quality Data Clerk is assigned to Construction Yard, reports to Construction Quality Manager and is responsible for: Supporting and liaising with Construction Quality Manager for Quality KPI and tracking Construction Quality documentation readiness Database management (input, analysis and output) related to project Construction Quality data Contribute to the Construction Quality Department software developments Coordinate project final documentation completion.Role ContributionIn order to create a safe working project culture, candidate is expected to adhere to the HSSE plan and support its implementation and promotion.In order to meet Project Quality requirements and timely delivery, candidate is expected to: Adhere to Quality Rules and support their promotion, Interface with internal stakeholders (Construction and Completion team, Supply Chain, Quality Assurance)Requirements:Education, Experience and Certification University degree or technical college diploma in Engineering or Data Analysis. Certification of auditor is beneficial while not mandatory.Functional Competencies Experience in data analysis, with particular emphasis on database and deliverables, preferably with a Quality Control background but not mandatory, Strong knowledge in Excel and Power BI Experience in PIMS, Go-Tech, Hexagon, SQL Server, Access, VB.Net and C/C++ will be a plus Strong analytical and problem-solving skills. This position will be gathering construction data, preparing weekly reports and start tracking documentation status.Brunel International S.E.A Pte. LtdUEN No: 199603098REA License No: 16S8067Shinu Alexander: R1657042
Site Supervisor ( Control Systems and Electrical Installations)
Branche: Engineering & Design
Expertise: Building & Construction
Experience: 3 years
Job DescriptionYou will be responsible for the successful installation and commissioning of the Control systems and UPS system design and built for the Water Reclamation plant based in Singapore. You will ensure that the work are completed as per contract specifications and in line with the relevant quality and safety guidelines. Working in Customer’s Site in Tuas, and reporting to the Project Manager / Integration Manager.Responsibilities Taking the lead in coordinating with our appointed Contractor in ensuring that the necessary documentation; Project Schedule, Method Statement, Risk Assessment, Safe Work Procedure, tooling list, inspection checklist, or any other documentation as required for the project, are prepared and submission on time. They will need to be approved before commencement of work. Ensure that all design documentation is complete and provided to the contractor, prior to the start of the work to ensure a smooth installation and commissioning activities. To conduct pre-installation workshop with Client, facility owner and contractor to ensure clarity of work scope and resolve any conflicts identified. To conduct the Room “Hand over Take Over” procedure from the respective facility owner, prior to the start of work. Ensure compliance to the Project and Health and Safety requirements for all personnel working in this project, including employees and sub-contractors. Ensure all necessary Permit to Work are taken and approved prior to start of work Coordination with Client and Facility owners to ensure timely start of work and to resolve any site installation issues that may occur during the site work. Supervise and direct the contractors to ensure that all work are done as per design and in a safe manner. Proactively monitor and Control of the project installation and commissioning work as per plan and highlight any issues in advance and to lead in resolving them On-time submission of daily report, report of any issue identified during the site work and driving for a resolution plan, and any other reports/update as required by the PM / Integration Manager. Supporting of commissioning activities as required Ensure drawing markup to reflect as per actual installation vs design Ensure site installation and commissioning team adhere to project and safety requirementsRequirements Diploma/Bachelor degree in Engineering or similar field. Excellent written and verbal skill in English At least 5 years’ experience in site installation and Commissioning work, involving in Control Systems and Electrical System at a construction site Working in Confined Space certification, Work at Height certification and all Singapore Regulatory certification for working in construction site preferred Ability to recognize and proactively respond to dynamic site situation and liaise with the necessary parties to resolve. Ability to relate with different groups of people at various levels of the organization Pragmatic approach to scope of work and work environment Familiar with the local regulatory and project requirement for construction work in Singapore Strong commitment to safe work practices and dedication to following all relevant workplace safety guidelines. A collaborative approach to working, demonstrating strong communication and leadership skills.Site office Location: TWRP C5A Site @ Tuas Nexus DriveTransport : Pick-up point & Drop off at Tuas Crescent MRT station
Contracts Manager
Branche: Risk & Product Management
Expertise: Embedded Software
Experience: 5 years
Responsibilities: Manage all the variation claims with Client and coordinate with JV partner andinternal stakeholders including preparation of documentation, substantiation asper contract requirements, timely submission, meeting coordination and followup till the conclusion of each variation/ claim. Manage change order/ variation claim from subcontractors and preparechange order/ in support of variation order claims to client, and keeping trackof all change orders Work closely with Project teams/ various disciplines (Engineering,Construction, Procurement, Subcontractors, etc.) and coordinate the timelycontract price adjustment/ claims including internal reviews/ approvals Manage full spectrum of respective subcontracting works, measurement/ bill ofquantities, cost plus and adjustable items as per claim requirements. Prepare tender/ subcontract document, bid/ subcontract checklist and preparebid/subcontract evaluation and summary Ensure main contract terms, project specification and requirements areincorporated in the bid documents and subcontract document Monitor, review and check subcontractors' milestone/progress claims andinvoice on timely manner, and coordination with internal cost control/ financedepartment for payment processing Manage/ administer the subcontracts with subcontractors Issue work order Organise kick off meeting and other ad-hoc meetings with subcontractors Handle and maintain performance securities with subcontractors Manage day to day contractual correspondences with subcontracts includingcontractual letters preparation and tracking of incoming/outgoing letters Procure all subcontracting work within budget and in accordance to complyfinancial guideline Monitor subcontracting cost and ensure within allocated budget Subcontract close out / settlement of contractual disputes related tosubcontracts, final accounting, completion certificate, etc. Participate in monthly cost review, if required. Manage warranty/ defect claimsif any. Participate in Project meetings, interface with cost control, procurement andothers. Ad hoc assignmentRequirements: Degree / Diploma in any Engineering disciplines or Quantity Surveying 5 to 10 years of experiences in contract / claim administration Familiar with offshore platforms, modules, FPSOs, jackets, etc. and onshore petrochemical plants, renewable energy era will be an added advantage Good team player and able to work independently with minimal supervision Willing to commit overtime as and when requiredBrunel International S.E.A Pte. Ltd UEN No: 199603098REA License No: 16S8067 Shinu Alexander: R1657042
Project coordinator job role
As a Project Coordinator, you’ll be responsible for the successful planning, execution, and completion of projects. You will collaborate with various teams and stakeholders to ensure the smooth coordination and communication throughout the project lifecycle.
Project coordinator responsibilities
Project coordinators in various business sectors shoulder a range of tasks unique to their companies, but they share several key responsibilities:
- Monitoring Project Progress: Overseeing the daily advancement of projects to ensure smooth execution.
- Providing Updates: Furnishing detailed project updates to project managers and stakeholders.
- Resource Management: Ensuring team members have necessary supplies and resources to meet their tasks within budget constraints and timelines.
- Organising Documents: Efficiently managing reports, invoices, contracts, and financial files for easy access.
- Logistics Planning: Arranging meetings and coordinating project logistics.
- Billing and Bookkeeping: Handling project-related billing and bookkeeping tasks.
- Procurement Management: Overseeing the procurement and inspection of materials.
- Problem-Solving and Improvement: Evaluating potential issues and proposing improvements during project design meetings.
- Team Goals and Schedule Management: Planning and managing team goals and project schedules.
- Budget Adherence: Monitoring expenses and implementing cost-saving measures to stay within budget constraints.
- Project Planning: Contributing to project planning and execution.
- Timelines Management: Managing project timelines to ensure timely delivery.
- Stakeholder Coordination: Coordinating with project teams and stakeholders for seamless collaboration.
- Quality Control: Identifying and documenting quality control issues.
- Progress Reporting: Preparing and presenting project status reports.
- Contract Interpretation: Interpreting project contracts and ensuring compliance.
- Workflow Supervision: Supervising ongoing projects and coordinating team members to maintain workflow efficiency.
- Document Management: Ensuring all project-related paperwork is up-to-date, properly filed, and stored appropriately.
- Correspondence Handling: Managing project communications, including proposals, memos, meeting minutes, and emails.
- Client Communication: Engaging with clients to identify project requirements, scope, and objectives.
Project coordinator qualifications
To excel in the role of a Project Coordinator, you will need:
- Education: A bachelor's degree in a relevant field, such as business administration, project management, or a related discipline, provides a strong foundation for this role.
- Experience: Proven experience in project coordination or a similar role demonstrates your ability to handle project-related responsibilities effectively.
Project coordinator skills
A Project Coordinator plays an important role in project management, ensuring the successful execution of projects. Here are some additional skills that are helpful for a project coordinator:
- Communication Skills: Excellent communication skills are essential as project coordinators interact with various stakeholders throughout the project's life cycle.
- Problem-Solving Skills: Project coordinators need quick problem-solving abilities to overcome challenges and find effective solutions.
- Change Management Skills: Adaptability and change management skills are valuable as projects may require adjustments to the original plan.
- Organisational Skills: Strong organisational skills, including time management and delegation, are vital for efficient project coordination.
- Interpersonal Skills: Building and maintaining strong relationships with clients and team members contribute to successful project coordination.
- Analytical and Problem-Solving Abilities: Project coordinators benefit from excellent analytical skills to make informed decisions.
- Team-Management and Leadership Skills: Effective team management and leadership qualities help guide teams towards successful project completion.
- Documentation Management and Project Management Tools: Proficiency in documentation and project management tools ensures efficient organisation.
- Attention to Detail: Even under pressure, project coordinators maintain attention to detail to ensure accuracy in project deliverables.
Time Management Skills: Meeting deadlines is crucial, making time management skills indispensable for project coordination.
With these skills, a project coordinator can navigate the complexities of project management and achieve project success.